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Town of Osgood Minutes

Town of Osgood
Regular Meeting
Tuesday, March 20, 2012
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Norman Kappes, Linda Krinop, DeDee Holliday, Al Stong, Eric Roush, Rob McIntyre, Ashley Piziak, and Nate Meyer.

Pledge of Allegiance.

Roll Call all present

Motion was made to waive the reading and adopt the pre-read minutes. Norman 1st, DeDee 2nd

3 ayes

Hazen Paper Ashley Piziak was present and requested Council approval on the Compliance with Statement of Benefits for both Personal and Real Estate Improvements. Mary Ann Gay reviewed documents and recommended that Council approve. She stated that Hazen has complied and have gone above and beyond requirements.

Motion was made to approve Compliance with Statement of Benefits for Hazen Paper. DeDee 1st, Norman 2nd

3 ayes

Water Storage Project Claims:

Commonwealth Engineers - $5,036.73
Mitchell & Stark Const pay request #14 - $105,583.14 retainage (still holding $26,395.78)
Lykins Contracting pay request #1 - $34,855.50 with retainage of $1,834.50

Motion was made to approve Water Project Claims. DeDee 1st, Norman 2nd

3 ayes

Lykins Construction, Change Order #C1: change from 6 type A connection to 6 type B connection at W. Jefferson Street add $5,721.53

Change Order #C2: revised connection at Ripley Street add $1,394.62

Motion was made to approve Change Orders #C1 and C2. DeDee 1st, Norman 2nd

3- ayes

Motion was made to approve Substantial Completion for Division A of the Water Storage Project. Norman 1st, DeDee 2nd

3 ayes

Sewer Treatment Plant Project Claims:

Commonwealth Engineers - $22,591.96
Mitchell & Stark pay request #5 - $452,159.47 with retainage of $23,797.87
Change Order #4: add $131,557
Change Order #5: add $46,388

Motion was made to approve claims and change orders. Norman 1st, DeDee 2nd

3- ayes

An Amendment to Owner Engineer Agreement for the Sewer Project had to be resigned per R.D. regulations.

Motion was made to approve Agreement. DeDee 1st, Norman 2nd

3- ayes

Motion was made to approve Certificate of Substantial Completion on the Storm Water Project and to release final retainage. DeDee 1st, Norman 2nd

3 ayes

Commonwealth Engineers Al Stong also presented information concerning curb/sidewalk project on the west side of Buckeye Street. Information packet only.

Enhanced Telecommunications Tower and Land Lease Agreement. Mary Ann Gay has reviewed this document and has several concerns relating to it. Nate Meyer was present and requested information on the specific concerns.

Jac-Cen-Del Spanish Club Members, Liddy Crum and Shelley Spillman sent a letter requesting help to participate in the Indiana University Honors Program in Foreign Language in Spain.

Motion was made to decline a monetary donation. Norman 1st, DeDee 2nd

3 ayes

Street Department (1)Steve Wilhoit stated that the Trails Project will start next week. He requested Mary Ann Gay to look at an ordinance releasing the Town from liability once the trails are opened up. (2)He stated that he is very pleased with the Storm Water Project. (3)The Safe Routes to School Project is proceeding, mounting heads to lights and 2 more concrete pours will be done in the next week. A meeting with INDOT will be set up next week to go over details. (4)The Town has an X-Mark mower that Council would like to be auctioned off at the next meeting.

Gas Department Steve Wilhoit stated that USDI will be in town this week to do leak surveys and certifications.

Jim Fuqua wants to put up a fence, but is requesting permission not to install it according to set back rules. Council will take a look at his property before making a decision.

Police Department Eric Roush gave his monthly report:

OWI Case, Battery, Missing Person, 2 Accidents, 1 Fraud, 1 Theft, Domestic Disturbance, Dog, 2 Agency Assists, 2 Arrests, 2 Traffic Tickets, and 2 Warnings.

He also complimented Rob and Randall for being a big asset.

Sewer Department Tony Wood stated that the report was ready to sign. He switched chemicals a little bit, but has had no metals violations. He will be dialing back dosages to see where breaking point is. Don Larson is addressing Chlorides and Sulfates. Construction is going well.

Motion was made to approve the relocation of a Bilby Tower to Osgood. DeDee 1st, Norman 2nd

3 ayes

Claims signed

Meeting adjourned



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